Executive Board Meeting-March 2010
Meeting Minutes
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Overview
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Purpose/Objective:
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Executive Board Meeting
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Date/Time of Meeting:
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Thursday March 5, 2009 7:34PM 9:24PM
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Location:
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John Hanson Middle School
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Attendees
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Meeting Facilitator:
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Mark Duncan
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Minutes
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Topic
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Lead
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Discussion
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1. Call to Order
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Mark Duncan
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Mark brought the meeting to order at 7:30PM
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2. Roll Call
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Marjorie Willis
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Roll call was maintained with a Meeting Sign-In Sheet
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3. Reading of Minutes and Acceptance
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Steve Loftus
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Mark called for a vote to accept the minutes from the meeting held on February 5th. Unanimous approval was obtained.
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4. Reading of Correspondence and Communications
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Mark Duncan
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No new correspondence.
Mark mentioned great success for the club with regard to the ODP Players.
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5. Officer Reports
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Various
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President
Vice President, Administration
Vice President, Recreational Program
Vice President, Travel
Secretary
Treasurer
Registrar
Boys Coordinator
Girls Coordinator
Fields and Scoring
Merchandising
Media
Coaching Advisor
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6. Unfinished Business
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Various
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Travel Team Policy Re-write
-Page 16 (a.)
-Page 11 (Scholastics)
-Page 12 (Playing Time)
-Add Bank Name (attachment 4)
-Provide clarification regarding passwords and account numbers for teams.
-Return check fee
Uniform Policy (Travel Team)
-Page 2 (a) Goalie jerseys must be Adidas. WSC must be displayed on shorts and Jersey’s
-Page 2(e) WSC Team Coaches must wear Adidas apparel to both league games and tournaments.
Team Try-Outs
Discussion: Gary Knight
Trailer Acquisition
WSC Rules and Procedures
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*Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback
Action Items
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Created Date
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Action
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Assigned to
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Due Date
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Status*
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3/05/09
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Need discussion with the county to discuss a 3rd U-6 field
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Mark Duncan/ Joe Ward
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04/02/09
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Open
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3/05/09
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Payment to Nick Vitalis dues
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Dave Weavill
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04/02/09
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Open
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3/05/09
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Assess waitlist and finalize teams
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Karen Jones
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04/02/09
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Open
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3/05/09
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Schedule Games and finalize process for standings
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Stephanie Lloyd/ Felisa Hawkinsbee
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04/02/09
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Open
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3/05/09
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Feedback for Travel Team Policy due 2/13
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All
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04/02/09
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Open
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3/05/09
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Research the prices of the trailers for the mowers and bring to the Board Meeting next month
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Shawn Bingham
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04/02/09
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Open
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3/05/09
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Identify a process to collect and manage email votes
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Marjorie Willis
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04/02/09
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Open
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*Action Item Status – Open, Completed, or Overdue
Future Meetings **
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Date:
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Time:
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Location
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3/5/09
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7:30 p.m.
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John Hanson Middle School
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4/2/09
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7:30 p.m.
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John Hanson Middle School
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5/7/09
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7:30 p.m.
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John Hanson Middle School
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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**Applebee’s’ will be used as an alternate for inclement weather and summer months.