Executive Board Meeting - June 2010

Meeting Minutes

Overview

Purpose/Objective:

Executive Board Meeting

Date/Time of Meeting:

Thursday June 03, 2010 7:37PM – 8:40PM

Location:

St. Peters

Attendees

Steve Loftus	Roger Ilamni
Michael Gaines	James Cataldo
Mana Labrie	Shawn Bingham
Karen Jones,	Dave Weavill
		*Absent:* Joe Ward, Trent Jones, Mark Duncan, Stephanie Lloyd, Scott Wolf, Paul Cushion, Mike Merwin

Meeting Facilitator:

Steve Loftus

Minutes
*Topic*	*Lead*	*Discussion*
1. Call to Order	Steve Loftus	Steve brought the meeting to order at 7:43PM
2. Roll Call	Roger Ilamni	Roll call was maintained with a Meeting Sign-In Sheet
3. Reading of Minutes and Acceptance	Steve Loftus	Steve called for a vote to accept the minutes from the meeting held on May 6^th. Unanimous approval was obtained.
4. Reading of Correspondence and Communications	Steve Loftus	· County contacted the Board if Waldorf SC would consider managing Bryantown’s operations. Board needs more information/details from County before making decision.
5. Officer Reports	Various	President No Updates Vice President, Administration · Waldorf SC Cup was rescheduled for 12-13^th, June. Rescheduling was to accommodate other county leagues Shawn, Steve, and Gary will mark the fields June 11^th. · Fall registration is open. Walk-in registration will be held on June 12th and 26th located at Sears. A registration tent will also be available during the Waldorf SC Cup Tournament. · Mark, Scott, Dave, Shawn, and Steve had a meeting to go over the documentation for the renewal of the Director of Coaching. An e-mail vote will be sent out to Board to accept the renewal. Vice President, Recreational Program No Updates Vice President, Travel No Updates Boy’s Program Director No Updates Girl’s Program Director No Updates Secretary No Updates Treasurer Dave mentioned Waldorf SC’s finance/budget was on target until the receipt of 2 bills. One bill was in the amount of $2,700 for flyers and the other was $900 for travel try-out pennies. Dave mentioned there needs to be a modification of the by-laws to include/adress non-budgetary items. Registrar No Updates Scheduling and Scoring Director No Updates Merchandising Director Mana mentioned she plans to have the merchandising tent out during the Waldorf SC Tournament. Media Director No Updates Equipment Director No Updates Director of Coaching No Updates
6. Unfinished Business		None
7. New Business		None
8. Suspense Items June		Suspense Concession Stand GI Party – Executive Board Post-Season Blow-Out – Executive Board Establish and Publish Thank You Notes – Secretary Amend, as Required, the Rules and Procedures Document – VP, Rec Confirm Fall Mandatory Coaches Meeting Location – VP, Rec
9. Miscellaneous		None. Meeting concluded at 8:40pm Next Executive Board meeting to be held June 3^rd

*Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback

Action Items
*Created Date*	*Action*	*Assigned to*	*Due Date*	Status*
	See Suspense items for March items

*Action Item Status – Open, Completed

Future Meetings will be held at St. Peters Church in Room 8 at 7:30 unless otherwise noted