Meeting Minutes
Overview
Purpose/Objective:	Executive Board Meeting
Date/Time of Meeting:	Thursday August 6, 2009 7:39PM 9:33PM
Location:	John Hanson Middle School
Attendees	Shawn Bingham Steve Loftus   Michael Gaines Mike Merwin   James Cataldo Dave Weavill   Mana Labrie Stephanie Lloyd       Absent: Mark Duncan, Paul  Cushion, Joe Ward, Scott Wolf, Lisa Hawkins-Lee, Marjorie Willis, Karen Jones
Meeting Facilitator:	Steve Loftus

Minutes
Topic	Lead	Discussion
1.        Call to Order	Steve Loftus	Steve brought the meeting to order at 7:39
2.        Roll Call	Marjorie Willis	Roll call was maintained with a Meeting Sign-In Sheet
3.        Reading of Minutes and Acceptance	Marjorie Willis	Marjorie called for a vote to accept the minutes from the meeting held on July. Unanimous approval was obtained.
4.        Reading of Correspondence and Communications	Steve Loftus   Scott Wolf	The following fields will be closed for WSC’s Fall 2009 Season: # 3, # 7 and # 8.   ·         Volkswagen of Waldorf would like to sponsor a tournament on Saturday October 17, 2009. They would like space provided at Bryantown to display their cars and banners. Steve L. will check with County. Also need to check and see if it conflicts with Travel teams schedules.
5.        Officer Reports	Various	President No Updates Vice President, Administration No Updates Vice President, Recreational Program No Updates Boys Program Director There are 347 players registered for boys. There are 5 Coach vacancies. We need 2 Coaches for BU6 and 3 for BU10. .  Girls Coordinator There are 432 girls registered. Two Girls U8 Coaches needed. Vice President, Travel No Updates Secretary No Updates.   Treasurer Dave W. purchased WSC Patches total cost 2600.00, .87 cents each we sell them for 1.00 each. Concession profit was 4400.00 Registrar No Updates   Fields and Scoring Steve L., Jim C., and Stephanie L have volunteered to help with scheduling drafts for Club including WAGS and NCSL. Work will begin on week of August 19 at Deb Duncan’s house, laptops needed.     Merchandising No Updates Media No Updates Coaching Advisor/ Travel Team No Updates
6.        Unfinished Business	Various	WSC has five Girls U-14, three Boys U-14, and two U-18 Co-Ed teams for County. Nick Vitalis is POC for County.
7.        New Business	Various	Co-erver Camp Scholarships WSC missed out on 1600.00 in scholarship money for Co-erver Camps due to lack of communication.
8. Miscellaneous		RecPlus The team’s name is Waldorf Fury. They will play 8 regular season games (4 at Bryantown). Rick Lesko and Michael Gaines are Coaches. Chris Lesko is Team Manager. They held a team meeting in July to kickoff the season. Fury has established a bank account and billing address has been corrected from Dave W. to Chris Lesko. Fury will practice at Jennifer Elementary on Mondays and Wednesdays. There is a tournament on August 22 at Chancellor’s Run. A post-season tournament scheduled for November 7. Fury players are not carded, play on U9 /U10 fields. Looking forward to 2010 RecPlus growth potential.   Coach’s Meeting Coach’s meeting will be held Saturday, August 15 at St. Peter’s. Paul C. will have a travel team demonstrating drills and skills for all Coaches. At 9:00 am all U6 and U8 Coaches need to be present. All other age groups need to attend for 10:00 am.   Miscellaneous Changes to Rules and Procedures: WSC will not record scores for U10 and U12 age groups anymore beginning Fall 2009. U12 games will change from 35-minute halves to 30 minutes. U10 halves will change from 30-minute halves to 25 minutes.    Discussed U6 drop down to 1 practice a week once season starts. The reason is practice field shortage. WSC lost fields at Berry Elementary. However did pick up fields at Wade Elementary. Field shortages due to other sports, Lacrosse for example.   EB Meetings will now be held at St. Peter’s. Start time 7:30 during the season due to practice schedules. Grill need to order new parts.  PCA Workshop currently on hold.  No resolution for 50% playing time rule.  Dave W. has volunteered to work on proposal for WSC College Scholarship for Spring 2010. There will be a scholarship for one boy and for one girl other criteria undecided. Concession Stand payment for Travel Teams currently 600.00. Can it be raised to 700.00? EB could not vote, no quorum. Will need to revisit this at next meeting or consider a virtual vote.

Action Items
Created Date	Action	Assigned to	Due Date	Status*
03/05/09	Need discussion with the county to discuss a 3rd U-6 field	Mark Duncan/ Joe Ward	Prior to Fall ‘09	Open
04/02/09	Document list of duties for Field Marshall	Steve Loftus	-	Closed
04/02/09	Document list of duties for Concession Stand	Steve Loftus	-	Closed
04/02/09	Schedule location for Travel Team Managers Meeting w/ Wachovia on 4/25	Marjorie Willis	04/19/09	Closed
04/02/09	Review Field Assignments for Wade Elementary	Stephanie Lloyd	05/02/09	Closed
03/05/09	Research the prices of the trailers for the mowers and bring to the Board Meeting next month	Shawn Bingham	Prior to Fall ‘09	Open
03/05/09	Identify a process to collect and manage email votes	Marjorie Willis	TBD	Open
05/07/09	Need to confirm June Meeting site John Hanson or Applebee’s	Marjorie Willis	May 30th	Closed
05/07/09	Contact Scheduling Coordinator regarding duties	Steve Loftus	TBD	Closed

Future Meetings **

Date:	Time:	Location
03/05/09	7:30 p.m.	John Hanson Middle School
04/02/09	7:30 p.m.	John Hanson Middle School
05/07/09	7:30 p.m.	John Hanson Middle School
06/04/09	7:30 p.m.	John Hanson Middle School
07/02/09	7:00 p.m.	Applebee’s of Waldorf
08/02/09	7:00 p.m.	Applebee’s of Waldorf
09/03/09	7:30 p.m.	St. Peter’s Church
	7:30 p.m.	St. Peter’s Church